How to Increase Meeting Attendance

Last Updated on March 29, 2024 by Ali Hamza

In order to Increase Corporate Event Attendance, you can try to create a welcoming atmosphere. For example, provide food and beverages and set a time limit. Also, ensure that attendees understand the purpose of the meeting. Ensure that everyone can provide input and communicate openly. These are just a few ways to improve meeting attendance.

Increase meeting attendance

In order to Increase Meeting Attendance, you need to know how to handle the situation. The best way to do this is by implementing a few simple tips. One, ensure that the meeting starts on time. It’s proven that if people arrive late, a meeting will take about 10 minutes longer. Keeping your meeting on time will send a message to habitual latecomers and give you a reputation for being prompt.

Second, make sure to invite the right people. Meetings can be costly and unproductive if you have a large number of attendees. It’s also important to know the role of each person in a meeting. If someone isn’t qualified for a certain role, they shouldn’t be invited. Offer to send the meeting minutes if they are unable to attend.

Setting a time goal

When scheduling meetings, it is important to set SMART goals. These goals are specific, measurable, achievable, and time-bound. Setting SMART goals allows you to make sure that everyone in the meeting gets the work done. In addition, they help you to create a more action-oriented agenda.

Your team’s culture should also be considered when setting a time goal. It is important to set a goal for each meeting so that all stakeholders are focused on the purpose of the meeting. Setting measurable goals will help you improve team collaboration and ensure that team members are feeling that their time is well-spent.

Providing food

Providing food at a meeting can boost attendance and create a welcoming atmosphere. However, it’s important to consider the disadvantages of providing food in a meeting before making a final decision. Some people may be distracted by the food, making the meeting less productive. Fortunately, there are other ways to boost attendance at meetings.

One recent study looked at how the frequency and quality of meetings varied when food was provided. It found that attendees of faculty meetings tended to attend more often when they were provided with food during a meeting compared to meetings without food. In fact, attendance increased by nearly 40 percent during the food-service period.

Having a timekeeper

A timekeeper helps the leader of a meeting maintain the meeting’s order and track the amount of time allotted for the various agenda sections. It’s easy for the leader to become caught up in discussion points and lose track of how much time is left. The timekeeper’s role is to maintain a neutral stance and to ensure that the meeting stays on track.

When choosing a meeting time, it is crucial to make sure that the time is not too odd because the brain associates regulation with boring and predictable events. The ideal meeting time is 8:48 a.m.; this makes it easier for meeting participants to remember it and not associate it with drabness. Alternatively, pick a time where the senior most person of the group starts the meeting. This will set the expectations for the meeting and discourage latecomers. You can also use silly consequences to keep people from showing up late.

Having a personalized invitation

One way to increase meeting attendance is to send personalized invitations. Meeting invites are like mini-contracts between team members. They should include a brief description of what the meeting will cover and include specific details about the meeting’s agenda. This way, everyone attending can get a clear idea of what is expected of them. It also helps you keep people accountable.


To make your invitations more memorable, include a meaningful quote. A handwritten quote will make the communication more personal. Be sure to include all pertinent information in the invitation, but avoid adding too much text.

ghiselle rousso

Kate Johnson is a content writer, who has worked for various websites. She is also a college graduate who has a B.A in Journalism.

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